1 § The name of the student association is Black Swans – Futures Studies Students of Turku ry, and it is based in the city of Turku.
2 § The working languages of the student association are Finnish, Swedish, and English. However, the minutes are only written in English.
3 § The purpose of the student association is to bring together the futures studies students of the University of Turku, to strengthen connections with wider groups of students and scientists, to advocate for their members in the University of Turku and in the organisations of the field, and to develop and maintain policies connected to science, studying, and cultural politics.
4 § In order to fulfill their purpose, the student association hosts and arranges meetings, discussion meetings, presentations, information sessions, excursions, student counselling, academic counselling, and other leisure activities.
5 § Joining fee and membership fee
The amount of joining fee and annual membership fee for full members and for contributing members is decided in the annual general meeting.
6 § All degree students, postgraduate students, and exchange students studying futures studies at the University of Turku either as a major or minor subject can become full members of the student association. The membership of the student association remains valid when changing between majors and when transferring into a different master’s programme.
7 § A member has the right to end their membership by sending a written notice to the student association board or to its chair, or by informing of their resignation to be entered into the minutes in the student association meeting.
The student association board may remove a member from the student association if they have not paid their membership fee or in other ways not fulfilled the duties in which they have committed to when joining the student association, if by their conduct in or outside the student association they have considerably caused harm to the student association, or if they no longer meet the conditions for membership stated by the law or in the rules of the student association.
Before a member can be removed, they are allowed to give an explanation in the matter unless the removing results from unpaid membership fee. The letter of dismissal should be delivered in writing to the removed member at once, unless the removing results from unpaid membership fee.
The board may remove a member if, for whatever reason, their study rights end at the University of Turku.
8 § The student association has the right to hold membership fees and to receive donations in order to support its function.
9 § The student association board may accept as a contributing member a legally capable natural or juridical person who commits to paying the student association a joining fee or an annual membership fee decided in the annual general meeting. A contributing member does not have the right to vote.
10 § The executive power of the student association is demonstrated by the student association board that consists of the chair and three to nine full members elected in the elective assembly. The term of the board is a calendar year. The board elects a vice chair from among them and a secretary, treasurer, and possible other officials from among them or from the outside. There are two general student association meetings: an annual general meeting and an elective assembly. The annual general meeting is held during the spring term by 30 April, and the elective assembly during the autumn term by 15 December.
11 § The student association meeting is summoned by the student association board with a notice of meeting at least seven days in advance via the student association’s email list.
12 § The student association meeting has quorum when it is summoned according to the rules.
13 § The following matters are discussed in the annual general meeting of the student association.
1. Calling the meeting to order, validity, and quorum
2. Electing a chair for the meeting
3. Electing a secretary for the meeting
4. Electing two examiners/scrutinisers of the minutes
5. Electing two tellers
6. Presenting a financial statement, annual report, and an audit/treasurer’s report
7. Deciding on signing the financial statement and on granting freedom of responsibility to the board and other liable persons
8. Discussing the action plan compiled by the board
9. Confirming revenue estimate and budget, and the amount of joining fee and membership fee
10. Other business
11. Closing the meeting
14 § The elective assembly discusses the following matters
1. Calling the elective assembly to order, validity, and quorum
2. Electing a chair for the elective assembly
3. Electing a secretary for the elective assembly
4. Electing two examiners of the minutes
5. Electing two tellers
6. Electing the members of the board: chair, secretary, treasurer, and other members
7. Electing two audits/treasurers and their debuties
8. Other business
9. Closing the elective assembly
15 § Each full member of the student association has one vote. Voting by proxy is not allowed. If two members so request, the vote is conducted by a written ballot. The matters are decided by a simple majority, unless stated otherwise in the rules. If the votes are tied, the decision will be made by lot.
16 § The board is the executive body and representative of the student association. The term of the board is a calendar year. The purpose of the board is – to manage the operation of the student association as stated in the action plan approved in the annual general meeting in order to fulfill the purposes listed in 3 §, – to manage the assets of the student association, – to prepare the agenda of the meeting and to summon the meetings.
17 § The board has quorum when the chair or the vice chair and at least half of the members of the board are present.
18 § The fiscal year of the student association is a calendar year. The financial statement with necessary documents as well as the annual report are to be given to the audits/treasurers no less than a month prior to the annual general meeting. The audits/treasurers have to give their written statement to the board no less than two weeks prior to the annual general meeting.
19 § The signature of the student association is signed by the chair or the vice chair individually or by two members of the board .
20 § The board has to summon the meeting of the student association no less than seven days prior to the meeting via a mailed notice of meeting, a local newspaper, or via email. The board holds a meeting if a member of the board so requires.
21 § An extraordinary meeting is held with the decision of the student association meeting or when the board rules such meeting to be needed, or when no less than one-tenth (1/10) of the student association’s full members in writing require to discuss a particular matter.
22 § Changing the rules is to be decided on in a meeting of the student association only if it is stated in the notice of meeting. The decision is to be made with at least 2/3 vote majority.
23 § Dissolving the student association is to be decided in two meetings no less than a month apart with the same majority of votes as previously defined.
24 § When the student association dissolves, its final meeting decides in what ways the assets of the student association are to be used in furthering the study and research of futures studies.
25 § When the rules of the student association are changed, the membership rights gained so far are retained.